Court Booking & Scheduling Software Features

everything in one platform

Everything your HOA, club, or facility needs to run smoothly

From day-to-day court bookings and scheduling to board-level reporting, YourCourts covers the whole operation — configured your way, not a one-size-fits-all template.

YourCourts admin reservation schedule showing tennis and pickleball courts on a desktop

YourCourts admin dashboard with reservation and membership charts on a tablet

Booking a pickleball court in the YourCourts app on a phone

100+

Configurable Rules

Booking windows, max duration, household limits, and usage caps — tailored to your facility, not a generic template.

iPhone & Android

Apps Plus Any Browser

Members book in the YourCourts app for iPhone and Android, or from any web browser, and your name, colors, and settings carry over to the app.

Mon–Sat

Real Human Support

A real person answers calls and emails six days a week — even on Saturdays.

Reservations & Scheduling

Flexible Booking RulesSet booking windows, max duration, advance-notice limits, and household limits — over 100 configurable options in all.
WaitlistsMembers on the waitlist are notified when a slot opens up, and the first to book gets it.
Recurring & Seasonal SchedulingSet up recurring practices, leagues, or seasonal hours once and let them repeat automatically.
Multi-Sport CourtsManage courts that host multiple sports, each with its own rules and schedule.
Open Play & Drop-In SessionsBlock time for open play and let members sign up without a formal reservation.
Blackout Dates & Maintenance HoldsClose courts for maintenance, weather, or private events in a few clicks.

Access & Administration

Role-Based PermissionsGive board members, staff, and volunteers exactly the access they need — no more, no less.
Unlimited Admins & UsersEvery plan includes unlimited resident and member accounts, with no per-seat fees.
Membership Tiers & Guest FeesSet different rates for members, guests, and prime-time vs. off-peak play.
Fair-Play Usage CapsLimit reservations per household or per week so access stays fair for everyone.
No-Show TrackingAutomatically track no-shows and rule violations, so you can follow up with repeat offenders.
Multiple Facilities & ActivitiesManage courts at more than one location in your community, or several activities like tennis, pickleball, bocce, and billiards, from a single account.

Events, Leagues & Communication

Event & Clinic ManagementCreate events and clinics with registration, waitlists, and automated confirmations.
Ladder & League ManagementKeep ladder and league play organized in the same system as your court bookings.
Player GroupsGive regular games, drop-in crews, and social groups their own members and sessions. Members sign themselves up, join a waitlist that promotes automatically when a session is full, and talk it over in a group discussion feed. Medium plan and up.
Member Communication ToolsSend bulk emails and announcements to keep your community informed.
Mobile App & Browser BookingMembers can book with the YourCourts app for iPhone and Android, or from a web browser on any phone, tablet, or desktop. Your branding and settings carry over either way.

Payments

Online Payment ProcessingAccept court fees, event registrations, and dues online with automated invoicing.
Flexible Fee ConfigurationCharge differently by member type, time of day, or resource — configured your way.
Customizable Fee PlansBuild fee structures around how you operate — flat rate, per-session, tiered, or membership-based.
Ability to Add FeesAdd one-time or recurring fees for guests, late cancellations, or add-on services at checkout.
Automated Dues BillingSchedule recurring membership dues and let the system bill and collect automatically.
Refunds & AdjustmentsIssue full or partial refunds and credits directly from the platform — no manual reconciliation needed.

Reporting

Usage ReportingSee exactly how — and by whom — your facilities are used, plus which courts and time slots are in the highest demand.
Court Utilization TrendsSpot peak hours and underused courts so you can adjust hours, pricing, or capacity with confidence.
No-Show & Cancellation TrackingSee who's booking and not showing up, so you can enforce fair-use policies with real data.
Member Activity ReportsTrack individual or household usage to answer member questions and resolve disputes quickly.
Activity Summaries by PeriodPull daily, monthly, or annual usage summaries broken down by resource, membership type, or event.
Board-Ready ExportsPull the numbers you need for board meetings without spreadsheets or manual tallying.

Security & Reliability

Enterprise-Grade HostingRuns on AWS infrastructure backed by SOC 2 Type II and ISO 27001 certification.
SSL EncryptionAll member data and payments are protected with SSL encryption in transit and at rest.
99.99% Uptime SLADependable uptime so your reservation system is there when your members need it.
Real Human SupportOur team answers calls and emails Monday through Saturday — a real person, every time.

Features